Online meetings are modern communication options for companies that have switched to remote work. Want to know how to make the online meeting productive? Check the article below.
How to Improve the Efficiency of Online Meetings?
In the modern world, many business processes are partially or completely moved to the Internet space. Sales, recruitment, marketing, supply chain management, and even meetings. It would seem that for a business meeting, the direct presence of all participants in one physical space is necessary. But thanks to modern technology, online meetings have become possible.
It is not easy for all employees to switch from a face-to-face meeting to an online format. But the conditions of modern reality dictate their own rules to us, so we need to adapt to changing conditions quickly. Agree, you don’t always get the result that you expected from an online meeting. With the help of online meetings, participants can discuss current tasks, view documents and presentations, and exchange ideas on existing problems. All online meeting participants can:
- Go on-air without the host’s approval.
- Add files to the event yourself.
- Manage presentation and share desktop screen.
This means that you do not need to deal with the issue of access for colleagues. All employees to whom you send a link to the online meeting will be able to freely use all the functions of the platform. In any meeting, someone’s goal must be achieved. This person should direct the conversation. It highlights the tasks of the meeting and how to solve them. Otherwise, everyone will speak randomly; a productive discussion will not work.
Top Tips for Making Your Online Meeting Productive
Working meetings and meetings have moved online, and it has become more difficult to organize them both from a technical and organizational point of view. How, under these conditions, to ensure compliance with the regulations, reach agreements, and fix the decision with confidence that it is heard by everyone, understood correctly, and accepted for implementation? Check the top five tips on how to make your online meeting more productive below:
1. The main thing is to create an atmosphere of mutual trust and not to rush to solve problems.
In a one-on-one meeting, first, ask the subordinate how things are going. If he is dissatisfied with something or responds with restraint, first offer help, and only then move on to work issues. This will help the person open up and ask for what they need.
2. The meeting must have a chairman.
For an online meeting, the structure is more important than for a traditional meeting. It definitely needs a person who will monitor the progress of the event and turn it in the right direction.
3. Shorten your online meeting.
Don’t delay the event. Strict adherence to agenda items and good preparation are the key points of an online meeting to help keep the meeting as short and productive as possible.
4. Keep the files you need ready and don’t get distracted by other things.
If you plan to show files or screenshots to event attendees, be sure to keep these materials handy. The best place is your desktop.
5. Add a little personal touch to your report.
There is nothing more boring than a dry report. Complete the presentation with a story about what you are proudest of, what keeps you up at night, and what seems to be the most important. This will help you fight the routine and get to know yourself better.